In this technology-oriented world, numerous software and applications are emerging for streamlining our everyday processes. A few software, like database management software, spreadsheet management software, etc., have been quite prevalent for a long time. Many companies prefer using databases instead of spreadsheets, and if you are one of them, the high chances are that you are going in the wrong direction.

Even though both databases and spreadsheets’ fundamental usage is the same, collecting and storing data, the approach carried out is indeed very different.

Databases are much more complicated and have a lot of downsides.

According to the sources, there are reportedly more than one billion Microsoft Office users worldwide right now. Thus, the hype is undeniable. There are significant benefits of spreadsheets that can easily outshine the databases. Companies globally have already recognized it and started implementing it in their day to day activities for better convenience.

Thus, if you are still using databases in your organization, here are a few reasons why it is finally time that you should make the switch to spreadsheet management software. Let’s check them out.

Why should you switch from databases to spreadsheet management software?

Since we were talking about downsides, here are a few valid reasons that might make you question whether databases are doing any good for your organization or not.

  • Complex technologies

Since we consider different organizations and businesses worldwide, it is vital to consider both software’s fundamental factors. Not all of the organizations are IT or related to core technical. What about people associated with the non-technical industry? With a database management system, these organizations might not be able to enjoy the perks of automation.

With a database management system, you need to be a pro in many different programming languages like mySQL, Java, PHP, ASP, etc. Thus, this is a considerable limitation of a database management system. This also increases the expense of an individual core IT team, including a separate web developer, software programmer and so on in your organization.

With the best spreadsheet software, you don’t need to worry about such technicalities. Most of the technologies included in this spreadsheet management software require basic computer knowledge, common among most people. Thus, you can instead invest your money, time and efforts into other aspects of your organization and gain better results.

  • Processing functions

Spreadsheets or databases are just not used for entering the data and storing it. There are different data processing facilities available in both of them, and it is precisely the whole point of using such softwares here! A few of the facilities offered are data manipulation, sorting, filtering, ranking, etc. Most of them are very useful in attaining the required results. But many people complain about not being able to utilize the functions adequately.

Since we are talking about the user’s maximum convenience with databases, you again need to implement various programming languages and core technicalities for such facilities. This yet again becomes very tough for the common people who are not well versed with these languages. Now it is certainly not wise enough to invest time and efforts to learn a new programming language just for the sole purpose of using databases when you have the option of using spreadsheets instead!

With spreadsheet management software, you can easily carry out all the processes within seconds just with the inbuilt default functions. You can also create your customized function according to your preference which does not require much technical knowledge—starting from the basics like sums to complex functions like algebra. You get it all here within a few simple clicks! Therefore, spreadsheets make the entire process of using functions for carrying out different operations much more convenient and easy!

  • Customizable appearance

Since there are countless data and information stored, having a distinct appearance gives a better presentation scope. Things might get confusing, and the appearance like highlights, colour blocking and so on makes it more precise and simplified. With a database management system, you do not have the facility to customize it according to your requirements. It is just the default b/w data entry. This makes the entire data and information much haphazard and boring.

Since humans perceive colours much more quickly, with good spreadsheet management software, you can easily colour block the cells and highlight them as per your requirements. This makes it much more fun and interesting. It will also help you understand the added data and information appropriately and make the necessary calculations and data accordingly.

  • Graphical representation

After adding heaps of data and information, it is finally time to analyze all of it. Analyzing all of it is indeed a challenging task. To combat this hassle, you can opt for certain graphs, charts and so on. This will help you represent your data in an accumulated form and give the correct statistics in an infographic format. This is highly beneficial for having a detailed understanding. It can also help in making adequate reports based on the statistics.

The best spreadsheet softwares give you the facility of creating pie charts, graphs, etc., for a better pictorial representation of the data, unlike databases. Furthermore, with spreadsheets, you can link the related data and information. This way, you can analyze different aspects of your business. For example, you can have a complete graph curated displaying the sales in the year 2019 and 2020 together. This will help you analyze where exactly you are lacking. This way, you can again make the necessary changes in your processes and aid in a more productive workspace.

Final Thoughts

Both databases and spreadsheets have their own set of pros and cons. But if compared correctly, the spreadsheet evidently has better advantages and facilities. Spreadsheets are the most reliable software for years due to the wide range of features and benefits. Thus, it is high time you should finally switch from databases and leverage the power of spreadsheets. Invest in the best spreadsheet software today for the overall growth and profit of your organization.