In an organization or business to flourish, loads of processes and activities are carried out. Keeping track of all is simply a very tough task. Project management is a very crucial role for every business to keep everything in check. But in this digital era, every activity and process can be done online and remotely. There are various updated technologies available that are used by companies to make the entire process of process management fully remote for countless reasons. According to the study of PMI in 2019, organizations that do have low maturity on various project management technologies mostly lose the budget from different field projects 42% of the time, which is quite significant.
Good remote project management requires a good document management system. Document management systems have been viral nowadays amongst the small startups to the big MNCs. According to reportlinker, the forecast says that the document management software’s worldwide market will have a hike from $4.89 billion in 2019 to more than $10.17 billion by 2025. To help you understand things better, today we will be discussing a few benefits of how remote project management can be beneficial for your overall business and how a document management system can help you achieve that feat. Let us get started.
- Improved flexibility
Manual processes might impose a tough time on the employees, which is a widespread reason for the usual burnout. Thus, in such cases, when teams work remotely, they have complete flexibility in setting up their working hours mostly. This offers an outstanding work-life balance, which also improves the overall efficiency and productivity. It reduces stress and enhances the focus to deliver quality work. With good remote project management, teams will also have a sense of responsibility to deliver the projects on time and contribute mainly to their overall benefits.
With documents and files piling up in the storerooms and the cupboards, it is quite a mess. Using paper and that expensive equipment to generate the paper documents is very expensive. Let’s not forget about the ongoing damage to the environment due to the increased usage of paper. Remote project management is the solution to all these issues! For efficient remote project management, you need to invest in a single document management software. Most documents are stored digitally, which will save up many expenses, which you can further invest in the core business activities. Document management is a seamless process with remote project management.
- Better customer satisfaction
Your business needs to be in close contact with the customers, and remote project management can help. Remote teams will be a great way to mark your business’s presence from any geographic location very conveniently. This also improves the overall market presence, which indeed gives a more significant edge over your competitors. This way, you can also expand your business to other geographic locations and give your customers proper assistance whenever required from any possible geographic location.
- Live updates
Reporting and updating all the manual processes might be chaos. Many businesses work in different time zones, which can be a reason for poor communication. Going digital and implementing remote project management via such document management systems will streamline the entire communication process. It will help update all the project details, deadlines, and important announcements in check, which again directly improves the business’s overall productivity. With remote project management, everything is under one single platform. This way, you can ensure that all the team members and employees are on the same page.
How can a document management system help in remote project management?
Since we are done with the basics, a document management system’s following featurescan significantly help the overall remote project management. Let’s check them out.
- Document indexing
Document indexing in document management software is naming and tagging all the digitally stored documents with different search terms or keywords. This is incredibly beneficial to search for that one specific document whenever required just by typing out a few relevant phrases or words. This is a great time-saving strategy useful for most business owners in their remote project management venture.
There are numerous valuable documents, files, and folders stored digitally. Since document management systems mostly have cloud-based storage options, where you have the security in full control. You can easily control who can access the particular document and also limit the privacy checks at your convenience. This is again an excellent method to keep privacy and security in check during remote project management.
- Version control
With countless edits and changes made in each step of every business process, it is very crucial to keep track of all of it and have ready access whenever required. With a good document management system, you have every update made by each team member stored in the system itself with the time-tagged. You can go back and refer as per your convenience. This reduces the risk of any possible errors in future processes and, therefore, an excellent feature for overall remote project management.
- Remote access
Since we are talking about remote project management, having remote access is a necessity. With document management systems, you can get every other document and file directly on this platform with easy access from anywhere and anytime. You can easily access the documents from any possible device easily and start working, which significantly benefits these document management systems.
Remote project management is the present and the upcoming future. With so many impeccable benefits, document management systems are advantageous. They can help in the business growth in the long run. Thus, if you still have not incorporated document management software in your business, you will surely lose out on many perks. Gear up and let the best document management system make all tasks easier for you!