Discus Business Solutions

The employee is anything but simple. New hires are welcomed to countless contracts and policies that their whole day goes in understanding your company’s policies.

Since the first and foremost touchpoint for a new hire is onboarding, it plays a vital role in gauging how the individual feels about your company. Glassdoor reports that a positive onboarding experience improves employee retention by 70%, but only 12% are fully satisfied with the employer’s onboarding process. To top that, only one in five say that they would recommend the employer to their friends and family. 

Onboarding is such a hassle for the HR department as well as for the new hires to say the least. And manual onboarding does more harm than good. Instead of alleviating the anxieties of the new hires and making them comfortable, manual onboarding adds fuel to the flame. What’ more? The HR department and new recruits spend a significant time going through the documentation process, adding an enormous amount of paperwork to do. 

But what’s the resort, you may ask?

An organized digital onboarding process helps the new recruits have a sense of belonging in the organization. The best part? It makes it a lot easier for the candidate and the recruiter to manage the entire documentation process.

A digital onboarding process allows candidates to understand their roles and responsibilities, the process flow for reporting, and other essential aspects of the workplace. It improves retention, engagement, satisfaction, and productivity of a new employee by making him well-versed in the company’s culture. 

It helps employees get familiar with company policies quickly and learn the required things to start working right from day one. 

A recent study by Adobe found that adopting digital signatures can accelerate the organization’s cycle time to 28 times faster. It can also save as much as $6 per document that goes in printing, faxing, and shipping and a whopping 125 hours per user per year in preparation, data entry, and storage costs. 

Here are the 3 areas where a document management system plays an important role:

1. HR Compliance 

Compliance has always been a hassle for the HR department. Imagine the time and effort you invest in collecting crucial documents such as signed employment contracts, tax declarations, insurance/benefits forms, and direct deposit information. 

A document management system digitizes these paper processes and ensures that the payments are released on time. It also protects the company against audits, lawsuits, and other potentially harrowing experiences by keeping businesses in line with the laws and regulations of the state. 

By digitizing all the manual paperwork, a company can store important information on the cloud and retrieve it within a second. It also helps cut short their paper consumption and contribute to go green initiative. 

2.  Setting Up Comprehensive Workflows 

As mentioned earlier, hiring is a multi-level and multi-step process that involves people from multiple departments. A document management system brings different departments of the company to the same platform and helps the C-suite have an aerial view of the recruitment activities. 

3. Safe and Secure Access

Confidential information is always at risk of a security breach. A document management system will encrypt all the documents with a password that prevents data from passing in the wrong hands. You can create a secure database to store and access all relevant employee information. Depending upon your requirements, GreenBox enables you to customize templates and tailor the onboarding process.

Spruce Up Your HR Processes With Digital Onboarding

Your onboarding process should answer one question — How can we offer better onboarding experience to new hires? A document management system automates workflow and enables a scalable hiring pipeline for businesses of all sizes. It mitigates communication gaps and keeps employees across various levels and departments in the loop on procedures related to the application, orientation, new-hire paperwork, systems access, and induction. A digital onboarding process helps companies set up an inclusive environment for new employees, so they feel belonged to your company in every sense. It also helps reduce employee attrition rates and boost brand image.

Tags: , ,